OPTiM enhance their leading payroll service with the introduction of Engeneum’s online payslips solution.

Background:

OPTiM, a leading provider of payroll services in Ireland, experienced significant growth following the introduction of PAYE Modernisation in 2019. With a diverse clientele spanning various industries, OPTiM processes thousands of payslips monthly, catering to businesses ranging from nursing homes to software development companies.

Challenge:

As the demand for accurate and compliant payroll information surged, OPTiM faced the challenge of securely delivering payslips to employees while ensuring end-to-end traceability and adherence to regulatory requirements. Traditional methods of distributing payslips via email were time-consuming and lacked the necessary security measures.

Solution:

To address these challenges, OPTiM integrated Engeneum’s online payslips solution into their existing payroll services. The Engeneum e-payslip portal offers real-time, secure, and encrypted access to payslips for both employees and payroll managers, ensuring 24/7 availability.

Key Features & Benefits:

• Improved Security: Engeneum’s solution provides enhanced security measures for payslip delivery, safeguarding sensitive employee information and ensuring compliance with data protection regulations.
• End-to-End Traceability: OPTiM can track payslip delivery from initiation to receipt, ensuring transparency and accountability throughout the process.
• 7-Year Retention: Engeneum’s solution offers long-term retention capabilities, enabling OPTiM to securely store payslips for up to seven years, meeting regulatory retention requirements.
• Seamless Integration: The solution seamlessly integrates with OPTiM’s existing payroll software packages, eliminating the need for extensive modifications. It effortlessly interprets and uploads payslip reports without disrupting existing workflows.
• Enhanced Efficiency: By automating the payslip delivery process, OPTiM saves time and resources previously spent on password-protecting and emailing payslips individually. This streamlines operations and reduces the risk of human error.
• Multilanguage Support: OPTiM caters to businesses of various linguistic backgrounds, including Irish-speaking enterprises. Engeneum’s online payslips solution offers multilanguage search and view capabilities, ensuring accessibility for all users.
• Branded Platform: The solution is customized to appear as an in-house platform, featuring OPTiM branding and incorporating payroll report sign-off and management workflow options for a seamless user experience.

Outcome:

By leveraging Engeneum’s online payslips solution, OPTiM not only enhances the security and efficiency of their payroll services but also improved the overall experience for both employees and payroll managers. With secure, real-time access to payslips and robust retention capabilities, OPTiM remains at the forefront of payroll innovation in Ireland.